Executive Overview
A leading UK registered provider of social housing employs 3,500+ people managing 56,000+ homes nationwide. Facing rapid growth, the organization's HR operations struggled with growing volumes of employee inquiries, recruitment cycles, and compliance checks—many handled through manual processes and legacy systems. By partnering with PCL One to implement Oracle Cloud Infrastructure Artificial Intelligence, the organization transformed its HCM function: automating key HR activities, deploying conversational chatbots, and leveraging generative AI to streamline workforce engagement and operations. The result: faster HR response times, enhanced candidate and employee experience, and measurable operational savings.
Customer Profile
The organization supports 90,000+ lives, providing affordable housing, supported living, and robust community programs. With a longstanding commitment to its workforce and residents alike, the HR team drives critical onboarding, payroll, training, and employee support services at scale.
Business Challenge
The organization faced several HR operational challenges. Manual HR service desk processes led to slow response times on everyday inquiries such as payroll, leave balances, and policy clarifications. Onboarding cycles lagged as paperwork, verification, and document management piled up. Recruitment teams faced repetitive tasks—screening CVs, coordinating interviews, and collecting forms—without intelligent automation. Key employee data, learning resources, and compliance documents were scattered across platforms, making it challenging for staff to access timely information. HR struggled to adapt communications and training for a multilingual, distributed workforce. Leadership lacked real-time insights into workforce sentiment and engagement, impacting retention and operational planning.
Why Oracle Cloud Infrastructure AI Was Selected
Oracle Cloud Infrastructure Artificial Intelligence offers a suite of cutting-edge tools—prebuilt models, conversational AI, generative AI services (including Retrieval-Augmented Generation and LangChain), and secure AI foundations—purpose-built for modern HR. With PCL One's expertise, the organization launched chatbots for instant employee support, harnessed generative AI to draft HR communications and training, and integrated AI-driven workflow automation throughout their Oracle Fusion HCM system.
Implementation Highlights
PCL One worked closely with the organization to integrate Oracle Cloud Infrastructure Artificial Intelligence across HR operations. They implemented conversational AI chatbots to handle employee queries about leave, payroll, and policies 24/7, dramatically speeding up HR response times. Generative AI was harnessed to automate onboarding and HR communications, using Retrieval-Augmented Generation pipelines to provide accurate, up-to-date answers and documentation. In recruitment, AI models parsed CVs and coordinated interviews, streamlining candidate selection and reducing manual workload. LangChain-powered apps enabled staff to access and interpret HR data using natural language, while multilingual AI models ensured that communications and training resources were inclusive and compliant across regions. Wrapping all these innovations together, data science and smart analytics gave HR leaders real-time insights into employee sentiment and engagement, empowering proactive decision-making and continuous improvement.
Results
The impact of Oracle Cloud Infrastructure Artificial Intelligence on the organization's HR operations was immediate and substantial. Employee inquiries that previously took days to resolve were answered in minutes, while onboarding times were cut in half thanks to AI-driven documentation and digital workflows. Chatbots managed HR requests, allowing the HR team to focus on strategic projects and employee engagement. Recruitment cycles became smoother and faster, with AI tools identifying strong candidates efficiently. Across the organization, satisfaction with HR services increased notably, and multilingual support strengthened communications and compliance. Overall, the organization achieved higher employee satisfaction, reduced operational costs, and gained real-time visibility into workforce trends—transforming its HR capabilities for the future.